Read the news lately about Obama’s appointments to Secretary of Treasury and Secretary of Health and Human Services? Yup, their nominations are questioned for the same reason – tax problems. Tom Daschle and Timothy Geithner have had their professional career futures in jeopardy because of tax problems. Want to avoid the same issues when you run for Cabinet or President? Read on!
Federal Taxes
Most students will need:
Form 1040EZ (http://www.irs.gov/pub/irs-pdf/f1040ez.pdf)
Instruction 1040EZ (http://www.irs.gov/pub/irs-pdf/i1040ez.pdf)
W2 (from your employer)
All you need to do is to fill out the one-page Form 1040EZ with your combined income. Flip to page 28 in the instructional manual for the tax tables, and to the last page for where to send your tax forms in). If you mail in your tax return, all you need to do is to send in your 1040EZ and one copy of your W2 (usually a perforated section that says “For Federal Filling”). If you have interest to report, include your 1099-INT as well, and put that in line 2 of your 1040EZ.
For instructions on specific sections of the 1040EZ, please read the instructional manual. Generally, everything will be blank unless it’s listed on your W2. For Section 5, your parents CAN claim you, unless you don’t want them to. Keep in mind that by claiming yourself, you’ll save up to $300 or so but your parents will lose out on a lot more. If you’re making under $5450, you won’t save anything (you are only taxed on income OVER $5450).
If you have dividends to report, deductions to claim, or make over $100k, then you can’t use the 1040EZ. Look at http://www.irs.gov for the appropriate form (most likely the 1040).
Whether to E-File? – Yes, you can e-file for free. But the 1040EZ is so easy that I prefer to file on paper. All the e-filing is done through third-party websites, so you have to give them your personal information. (The same is not necessary true for state filing – see below).
State Taxes
You might need:
Mass Webfile – (https://wfb.dor.state.ma.us/income/Default.aspx)
State taxes can be more complicated. Let’s start with the simplest scenario: you only worked in Massachusetts. You will need to send in Form 1 and Schedule HC. Form 1 is the standard tax reporting and Schedule HC is proof of health insurance – if you’ve read the news or taken any health policy classes at Harvard you probably know already that Massachusetts has a health insurance mandate. Here it is in action.
Instead of filling out those two long forms though, you can simply use Mass Webfile – (https://wfb.dor.state.ma.us/WEBFILE/BUSINESS/Public/Webforms/Login/Login.aspx). If you fill this one web form out, you won’t need to send in a separate Schedule HC or anything else.
For your Health Insurance Company’s Federal ID number, just give them a call. If you happen to have Anthem Blue Cross of California, their FID# is 95-3760980.
However, if you have income reported in multiple states, things are a little more complicated. Our lovely 50 states have varying laws about taxable income. Some are more lenient (no tax or only interest/dividend tax). Some states only tax the portion that you earned in that state if you are a part-time or nonresident. Some states tax ALL of your nonexempt income regardless of which state it was earned in. New York is such a state. So if you worked 3 months in New York and 9 months in Massachusetts – sorry, you owe New York state taxes on all 12 months.
What you can do is download the tax forms for each state, and see what category you fall into. A discussion of each state’s tax nuances is beyond the scope of this simple blog post. But if you have any questions, please leave a comment and I will try to answer it.
Miscellaneous Income
This section is an addendum, put in after a comment from a friend. I thought it might be important enough for people to reference.
If you earn money from outside work but do not receive a W2, you still need to report it. Examples including tutoring through a company as a “private contractor”, tutoring as a sole proprietor, and even babysitting. If you make over $600, then your “client” is required to report the income to the government and send you a 1099-MISC. This means you must report the income or you can get in trouble in an audit. But even if you make under $600 or if your client neglects to give you a 1099-MISC, you should still report it – it just becomes a sort of “honor code.”
How do you report it? In short, you cannot use the 1040EZ. You must:
1) File the main tax form 1040 (http://www.irs.gov/pub/irs-pdf/f1040.pdf)
2) Attach Schedule C (http://www.irs.gov/pub/irs-pdf/f1040sc.pdf). If you make under $5,000, you can use Schedule C-EZ (http://www.irs.gov/pub/irs-pdf/f1040sce.pdf) instead of Schedule C
3) Regardless of which form you use, you need to attach Schedule SE (http://www.irs.gov/pub/irs-pdf/f1040sse.pdf) if you make over $400.
This is the point where taxes are no longer quick and easy. You can read the forms and their accompanying instructions for further information. Of course, you should also verify what I say with a tax professional or the IRS tax code – I claim no liability even though I believe my information is correct.
Good luck